Here's your online meeting preparation checklist! We cover technology requirements and recommendations, your physical space, and your personal appearance. Preparation can fuel success in virtual meetings.
Link to Printable Shownotes HERE: https://talkabouttalk.com/podcasts/#shownotes
Link to Printable "Meeting Prep Checklist" HERE: https://talkabouttalk.com/wp-content/uploads/2021/01/69-ONLINE-MEETINGS-Preparation.pdf (see pg. 3)
CONTENTS

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Summary

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Online Meeting Prep Checklist

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Resources

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Transcript


SUMMARY: PREPARING FOR ONLINE MEETINGS
Your Technology

* Stable internet connection!
* Recommended tech hardware:


* Corded earphones – no worries about the connection or the batteries
* A ring light.

* Enable the videoconferencing platform

* Do you need to download an app?
* Check your background and your title (name) before the meeting starts





Your Physical Space

* Where are you?

* Not seated on your bed! Ideally we cannot see your bed.
* Lighting should be natural (as in daylight) and indirect (no sunbeams on you). No shadows. Use a ring light, if that helps. The light source should be in front of you, not behind you. Face the window or the light.


* Tidy up

* Check out ROOM RATER on Twitter or in this article for tips
* Nothing in view that’s too personal, inappropriate, untidy nor distracting.


* Furniture set-up

* Sit or stand up straight. Your kitchen or dining room table and chair are fine!
* Ensure you have a big enough platform for your computer, papers and whatever else you need close at hand during the meeting. Consider a standing desk.


* Adjust your camera to be at eye level

* We don’t want to look up your nose or down on your big shiny forehead!



Your Personal Appearance

* On top: Solids look better than patterns. Blue is a universally flattering colour on camera
* Wear pants….I had to say it
* If you wear jewelry, make sure it’s quiet

Online Meeting Prep Checklist

* Keep this list in the notes on your phone, or perhaps on your bulletin board above your desk. Update it as you think of things that help you be more productive in meetings.
* See printable list HERE: https://talkabouttalk.com/wp-content/uploads/2021/01/69-ONLINE-MEETINGS-Preparation.pdf. (see pg. 3)

 
Online Meeting Prep Checklist
Technology

* Stable Wi-Fi connection
* Quiet (no loud fans & ask your “room-mates” to shush)
* Microphone & earphones
* Videoconferencing platform (downloaded, check audio settings, background & name set)
* Phone on silent mode. Close all other windows on computer and turn OFF notifications 
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Physical Space

* Lighting set up
* Tidy
* Table & chair set-up
* Camera at eye level
* Small water glass (on another table in case it spills!)
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